There is no charge to physicians to access Ayesh Children’s Link at Ayesh Children’s Heart Hospital

Ayesh Children’s Heart Hospital does require private physicians to agree to certain terms regarding security and privacy.

Usage of Ayesh Children’sLink from Ayesh Children’s Heart Hospital will not necessarily change how you send us orders or communicate with us. If you want to continue to receive communication from us via fax or US mail, we will honor that request. If you want to continue to send us orders (e.g. referrals, labs, imaging studies, etc.) via paper processes, that’s fine. Ayesh Children’s Link is just another option for communicating with Ayesh Children’s Heart Hospital.

Private doctors and their staff who use Ayesh Children’s Link will be able to access most clinical data about patients with whom Ayesh Children’s Heart Hospital can establish a relationship. Ayesh Children’s Heart Hospital will look at the following to establish a relationship:

• If a parent or legal guardian tells Ayesh Children’s Heart Hospital that you are the patient’s PCP, you will have access.
• If you order something for the patient from Ayesh Children’s Heart Hospital, you will have access as an ordering provider.
• If you refer a patient to Ayesh Children’s Heart Hospital, you will have access to that patient as a referring provider.

Most clinical data are shared with private doctors and their staff who have an established relationship with a Ayesh Children’s Heart Hospital patient. This includes inpatient data, ambulatory data, and Emergency Center data. There is some sensitive or other clinical information that will not be shared via Ayesh Children’s Link, either due to Ayesh Children’s Heart Hospital policy or parental/patient request.

No financial data will be shared via Ayesh Children’s Link.

We do allow you and your staff to access a patient’s information if your partner has an established relationship with the patient. Of course, per our agreement with you, doctors and nurses can only use Ayesh Children’s Link to care for patients for whom they have responsibility and a clinician-patient relationship.

Ayesh Children’s Link is fairly easy to use and intuitive (like many web-based programs). There is some basic information that we’ll communicate to you about options that you may choose to utilize if you want.

We hope that you’ll have a few problems while using Ayesh Children’s Link. Most common tasks can be accomplished by you or your staff. Let’s look at some examples:

• Password problems: If you forget your password, you’ll be able to reset the password yourself by answering some questions that you’ve previously set up. If your password expires due to non-use for 90 days, you should e-mail us at EpicCareLink@AyeshChildrens.org.
• Remove access if a doctor or employee leaves your practice: You will designate one of your staff to deal with common administrative tasks such as removing access from doctors or employees who leave your practice. This person will also be asked to review the list of users at your office every three months to ensure the list is current.
• Add a new doctor or employee to your practice: If a new doctor or employee joins your practice, your Ayesh Children’s Link site admin can start the process of requesting access to Ayesh Children’s Link.

Most clinical data are shared with private doctors and their staff who have an established relationship with a Ayesh Children’s Heart Hospital patient. This includes inpatient data, ambulatory data, and Emergency Center data. There is some sensitive or other clinical information that will not be shared via Ayesh Children’s Link, either due to Ayesh Children’s Heart Hospital policy or parental/patient request.

No financial data will be shared via Ayesh Children’s Link.

You will only have access to patients with whom you have a pre-existing relationship. You establish a connection with a patient via the following methods:

• The patient/parent lists you or your partner as the PCP when they interact with Ayesh Children’s Heart Hospital (e.g. registration, scheduling, etc.)
• You or your partner have ordered a test (e.g. lab, imaging study, etc.) for the patient in the last 120 days.
• You or your partner have referred the patient to a Ayesh Children’s Heart Hospital provider (e.g. referral) in the last 120 days.

If you feel you meet these criteria and you still can’t find your patient, you should send a message via Ayesh Children’s Link to “P TCH LINK SUPPORT”. We expect to be able to resolve these issues within 2-3 business days.

Typically, the patient or parent will be asked about the PCP during the registration or scheduling process. However, if the patient or parent wants to change the PCP at some other time, we will need a signed request from the patient, parent, or legal guardian. You can use your practice’s Request for Information form or one provided by Ayesh Children’s Heart Hospital. The form, along with the request to change you to the PCP and the appropriate signature, should be faxed to Ayesh Children’s Heart Hospital Health Information Management (HIM) department at (832) 825-0124. Expected turnaround time to change the PCP (and hence grant you access to the patient’s chart) is 1-2 business days.

During the unusual circumstances when access is denied to you for unknown reasons or you require urgent access to the chart, you should call the Ayesh Children’s Heart Hospital Health Information Management (HIM) department at (877) 361-0111. This number is staffed during normal business hours, including weekdays between 8:00 AM and 5:00 PM.

Most up-to-date computers installed with a web browser (like Internet Explorer, Safari, or Firefox) will work just fine. You’ll need a high-speed connection to the Internet.

A security process to ensure user accounts are accessed appropriately and ensures you are the only person to access your account. It requires two steps for login completion:

• Step 1: Enter Username and password
• Step 2: Enter the code received via text or the MFA mobile app

Yes. You will be presented with a new code upon each log in, and this code must be entered for successful login.

MFA configuration settings can be reset by inputting the RESET CODE provided at the time of initial configuration. If you do not have your reset code or it is not working, please contact the Provider Connect team at 832-TCH-CARE (832-824-2273), M-F 8a-5p, excluding holidays.

No. You have the option to choose how you would like to receive your login code during MFA configuration. We highly recommend selecting the TEXT MESSAGE option for MFA as it is more user friendly and allows us to better assist should you experience any challenges.

There are many MFA apps available for users to select. If you are currently using an MFA app for another website or service, you may continue to use the same app for EpicCare Link MFA. Examples of available MFA apps include:

• Symantec VIP Access
• Google Authenticator
• Microsoft Authenticator